Administrative Support Assistant
Major Duties:
Management of facility suspense & task tracking (Coordinates management of all facility responses across multiple services lines for submission to higher HQ) Correspondence Coordination (Management of correspondence program; creation, tracking, filing). Organizational Program Support (Data Management/Analysis, report gathering/collation, records management) Executive Office Support (Coordinates and schedule meetings,conferences, manages office purchasing, work orders for repairs). Provides coverage for ELT secretaries during absence of primary serves as the Administrative Support Assistant to the Director's Office with primary responsibility for coordinating all controlled correspondence. receives all Action Items/controlled correspondence for the VISN and/or V ACO; routes matters requiring action by service chiefs; and follows-up to ensure that actions are completed in the time frame established. Monitors such correspondence to ensure that actions taken are accurate and appropriate procedures are followed. provides training on internal tracking systems to all hospital staff required to respond to Action Items. This includes service chiefs, section chiefs, administrative officers, program support, etc. Work Schedule:
8:
00 am to 4:
30 pm Compressed/Flexible:
Not Available Telework:
Ad Hoc Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant/PD8193 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/30/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade 5 any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Correspondence Coordination, Organizational Program Support, Executive Office Support, and Government Purchase Card Duties. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsKnowledge ManagementWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary. Typically, the incumbent sits comfortably to do the work. There mat be some standing, bending, and carrying of small items such as papers, books, or small office equipment. No special physical demand are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Management of facility suspense & task tracking (Coordinates management of all facility responses across multiple services lines for submission to higher HQ) Correspondence Coordination (Management of correspondence program; creation, tracking, filing). Organizational Program Support (Data Management/Analysis, report gathering/collation, records management) Executive Office Support (Coordinates and schedule meetings,conferences, manages office purchasing, work orders for repairs). Provides coverage for ELT secretaries during absence of primary serves as the Administrative Support Assistant to the Director's Office with primary responsibility for coordinating all controlled correspondence. receives all Action Items/controlled correspondence for the VISN and/or V ACO; routes matters requiring action by service chiefs; and follows-up to ensure that actions are completed in the time frame established. Monitors such correspondence to ensure that actions taken are accurate and appropriate procedures are followed. provides training on internal tracking systems to all hospital staff required to respond to Action Items. This includes service chiefs, section chiefs, administrative officers, program support, etc. Work Schedule:
8:
00 am to 4:
30 pm Compressed/Flexible:
Not Available Telework:
Ad Hoc Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant/PD8193 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/30/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade 5 any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Correspondence Coordination, Organizational Program Support, Executive Office Support, and Government Purchase Card Duties. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsKnowledge ManagementWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary. Typically, the incumbent sits comfortably to do the work. There mat be some standing, bending, and carrying of small items such as papers, books, or small office equipment. No special physical demand are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$40,445 to $52,579 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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