Medical Records Administrator (Assistant Chief Health Information Management)
Advises management and hospital staff members on policies, procedures, and adequacy of record content, and on training and teaching of clerical personnel in health record functions. Assists the CHIM with the development, evaluation, and updating of office procedures, manuals, policies and directives. Assists the CHIM in the effective administration and planning of the health information management program throughout all areas of the facility in order to give maximum support to the staff in the treatment of patients and its research programs. Ensures compliance with appropriate directives and requirements of U.S. Department of Veterans Affairs Regulations, Medical Center Memoranda, and The Joint Commission (TJC) standards. Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees. Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Participates in various facility, VISN and national committees requiring health information management subject matter expertise. Assists the CHIM in identifying and setting short and long range goals, program objectives and tasks to meet the mission and vision of the medical center. Demonstrates skill in budgeting, contracting, procurement and property management. Work Schedule:
Monday - Friday, 8:
00 AM - 4:
30 PM Financial Disclosure Report:
Not required BASIC REQUIREMENTS Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.). Education or Experience Experience Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE:
Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements. English Language Proficiency. MRAs must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part. In addition to the basic Education or Experience you must also have the following Creditable
Experience:
Knowledge of Current Medical Record Administration Practices. To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as core competencies) associated with current health information practice. This knowledge may be evidenced by one or more of the following:
1. The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions. OR, 2. Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR, 3. Successful completion of academic course work leading to an advanced degree in health information management or a related field. Quality of Experience. Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable. Part-Time Experience. Part-time experience as a medical record administrator is creditable according to its relationship to full-time workweek. For example, an MRA would receive 1 week of full-time credit for each 2 weeks of half-time work. Grade Determinations at the GS-12 level:
In addition to the basic requirements for employment, the following criteria must be met to qualify at the GS-12 level.
Experience:
Applicant must possess at least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk ( ):
Demonstrated Knowledge, Skills, and Abilities Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches; Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole; Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment. If supervisory, ability to manage assigned resources; If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions. If the experience is not detailed in your resume, then it is recommended to update your resume and/or include a separate document that speaks to the above list of KSAs. Qualifying experience must be comparable to the next lower grade, GS-11. Experience at this level may include, but is not limited to, supervisory and program management responsibilities at a smaller medical center where the clinical program does not include a wide range of acute care activities and where the medical records unit staff is predominately Medical Record Technicians. Employees may also be assigned supervisory or program responsibilities for a portion of the medical records program at a medium to complex medical center that provides a wide range of acute care activities but where a higher graded Medical Record Administrator has overall program responsibilities. References:
VA HANDBOOK 5005/15 Part II, APPENDIX G33The full performance level of this vacancy is GS-12. The actual grade at which an applicant may be selected for this vacancy is GS-12. Physical Requirements:
This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday, 8:
00 AM - 4:
30 PM Financial Disclosure Report:
Not required BASIC REQUIREMENTS Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.). Education or Experience Experience Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE:
Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements. English Language Proficiency. MRAs must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part. In addition to the basic Education or Experience you must also have the following Creditable
Experience:
Knowledge of Current Medical Record Administration Practices. To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as core competencies) associated with current health information practice. This knowledge may be evidenced by one or more of the following:
1. The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions. OR, 2. Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR, 3. Successful completion of academic course work leading to an advanced degree in health information management or a related field. Quality of Experience. Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable. Part-Time Experience. Part-time experience as a medical record administrator is creditable according to its relationship to full-time workweek. For example, an MRA would receive 1 week of full-time credit for each 2 weeks of half-time work. Grade Determinations at the GS-12 level:
In addition to the basic requirements for employment, the following criteria must be met to qualify at the GS-12 level.
Experience:
Applicant must possess at least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk ( ):
Demonstrated Knowledge, Skills, and Abilities Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches; Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole; Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment. If supervisory, ability to manage assigned resources; If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions. If the experience is not detailed in your resume, then it is recommended to update your resume and/or include a separate document that speaks to the above list of KSAs. Qualifying experience must be comparable to the next lower grade, GS-11. Experience at this level may include, but is not limited to, supervisory and program management responsibilities at a smaller medical center where the clinical program does not include a wide range of acute care activities and where the medical records unit staff is predominately Medical Record Technicians. Employees may also be assigned supervisory or program responsibilities for a portion of the medical records program at a medium to complex medical center that provides a wide range of acute care activities but where a higher graded Medical Record Administrator has overall program responsibilities. References:
VA HANDBOOK 5005/15 Part II, APPENDIX G33The full performance level of this vacancy is GS-12. The actual grade at which an applicant may be selected for this vacancy is GS-12. Physical Requirements:
This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc.
- Department:
0669 Medical Records Administration - Salary Range:
$79,725 to $103,647 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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