Medical Records Administrator (ACHIM)
Advises management and hospital staff members on policies, procedures, and adequacy of record content, and on training and teaching of clerical personnel in health record functions. Assists the CHIM with the development, evaluation, and updating of office procedures, manuals, policies and directives. Assists the CHIM in the effective administration and planning of the health information management program throughout all areas of the facility in order to give maximum support to the staff in the treatment of patients and its research programs. Ensures compliance with appropriate directives and requirements of U.S. Department of Veterans Affairs Regulations, Medical Center Memoranda, and The Joint Commission (TJC) standards. Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees. Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Participates in various facility, VISN and national committees requiring health information management subject matter expertise. Assists the CHIM in identifying and setting short and long range goals, program objectives and tasks to meet the mission and vision of the medical center. Demonstrates skill in budgeting, contracting, procurement and property management. Work Schedule:
Monday - Friday, 8:
00 AM - 4:
30 PM Financial Disclosure Report:
Not required Basic Requirements Citizenship:
Candidates must be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with 38 U.S.C. 7407(a). Education or
Experience:
(1) Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems. OR, (2) Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR, (3) Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
(1) Coding Certification through AHIMA or AAPC. NOTE. See paragraph 2a above for a detailed definition of Coding Certification.OR,(2) HIM Certification through AHIMA. Grade Determinations:
GS-12:
One year of creditable experience equivalent to the next lower grade level that demonstrates all the KSAs described at that level. AND Certification. Employees at this level MUST have a HIM Certification (current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). AND Demonstrated Knowledge, Skills, and Abilities (1.) Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management. (2.) Ability to advise management and staff on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations. (3.) Ability to plan, justify, develop, evaluate, assess, monitor and/or advise on current health information management processes, and recommend changes in policies or procedures. (4.) Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management. (5.) Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment). (6.) Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions. References:
VA Handbook 5005/130 PART II APPENDIX G33 II-G33-3 The full performance level of this vacancy is GS-12. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-12. Physical Requirements:
This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday, 8:
00 AM - 4:
30 PM Financial Disclosure Report:
Not required Basic Requirements Citizenship:
Candidates must be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with 38 U.S.C. 7407(a). Education or
Experience:
(1) Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems. OR, (2) Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR, (3) Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
(1) Coding Certification through AHIMA or AAPC. NOTE. See paragraph 2a above for a detailed definition of Coding Certification.OR,(2) HIM Certification through AHIMA. Grade Determinations:
GS-12:
One year of creditable experience equivalent to the next lower grade level that demonstrates all the KSAs described at that level. AND Certification. Employees at this level MUST have a HIM Certification (current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). AND Demonstrated Knowledge, Skills, and Abilities (1.) Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management. (2.) Ability to advise management and staff on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations. (3.) Ability to plan, justify, develop, evaluate, assess, monitor and/or advise on current health information management processes, and recommend changes in policies or procedures. (4.) Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management. (5.) Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment). (6.) Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions. References:
VA Handbook 5005/130 PART II APPENDIX G33 II-G33-3 The full performance level of this vacancy is GS-12. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-12. Physical Requirements:
This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc.
- Department:
0669 Medical Records Administration - Salary Range:
$79,725 to $103,647 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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