Secretary (OA)
Major duties include but not limited to:
Responsible for producing agendas and accurate minutes of meetings (e.g. Executive Leadership Board, Director's Staff meetings, Town Hall meetings, etc.), including action plan and responsibility for follow-up, within a timely fashion. Reviews and coordinates all e-mail for action items and/or responses due. Receives visitors and handles all phone contacts, using judgement for screening and referring as necessary. Coordinates the calendar for meetings and conference calls. Performs all aspects of administrative work in preparation of Director's travel arrangements and documents. Ensures availability of supplies and materials for office functions, including serving as ADPAC for Director, PIV Sponsor and trusted agent for inventory management. Responsible for coordinating the work of the office with the work of other offices, and for recognizing the need for such coordination in various circumstances. Responds to inquiries and administrative problems brought to the Director by members of the staff and officials of the agency's network office, state and local governments, other hospitals and organizations, and other federal agencies. Manages master files on Medical Center Memoranda (MCMs), Standard Operating Procedures (SOPs), and all VA Directives and Manuals. Screens all correspondence prepared for the Director's signature for clarity, completeness of reply, and grammatical and procedural correctness. Work Schedule:
Full Time, Monday - Friday 8:
00am-4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD079590 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/13/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing clerical and administrative assistance to the organization; maintaining supervisors calendar and scheduling meetings, briefs and appointments; makes arrangements for travel, meetings, and other activities; maintain timecards for staff; records, transcribes, and edit meeting minutes. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceDecisivenessManages ResourcesOral CommunicationTechnical Credibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. It occasionally requires carrying light objects such as files books, and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for producing agendas and accurate minutes of meetings (e.g. Executive Leadership Board, Director's Staff meetings, Town Hall meetings, etc.), including action plan and responsibility for follow-up, within a timely fashion. Reviews and coordinates all e-mail for action items and/or responses due. Receives visitors and handles all phone contacts, using judgement for screening and referring as necessary. Coordinates the calendar for meetings and conference calls. Performs all aspects of administrative work in preparation of Director's travel arrangements and documents. Ensures availability of supplies and materials for office functions, including serving as ADPAC for Director, PIV Sponsor and trusted agent for inventory management. Responsible for coordinating the work of the office with the work of other offices, and for recognizing the need for such coordination in various circumstances. Responds to inquiries and administrative problems brought to the Director by members of the staff and officials of the agency's network office, state and local governments, other hospitals and organizations, and other federal agencies. Manages master files on Medical Center Memoranda (MCMs), Standard Operating Procedures (SOPs), and all VA Directives and Manuals. Screens all correspondence prepared for the Director's signature for clarity, completeness of reply, and grammatical and procedural correctness. Work Schedule:
Full Time, Monday - Friday 8:
00am-4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD079590 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/13/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing clerical and administrative assistance to the organization; maintaining supervisors calendar and scheduling meetings, briefs and appointments; makes arrangements for travel, meetings, and other activities; maintain timecards for staff; records, transcribes, and edit meeting minutes. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceDecisivenessManages ResourcesOral CommunicationTechnical Credibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. It occasionally requires carrying light objects such as files books, and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$54,976 to $71,470 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
