Program Support Asst (OA)
Duties to include but not limited to:
Responsible for collecting, compiling and/or tracking statistical information and preparing complex data/reports; Tracks achievement on performance measures, goals, and objectives; receives and processes documents and reports in accordance with established procedures; Uses software applications to draw information from a wide variety of sources in order to prepare reports; Retrieves a variety of computerized data, establishes protocols for incoming data; Organizes and maintains patient data; Maintains automated system of program-specific data to track suspense's on items; Tracks and trends issues related to the program effectiveness and implementation; Utilizes statistical data to compile monthly workload reports as requested for all program staff; Reviews documents, reports, and/or applications for accuracy; Participates in performance improvement activities related to the program quality improvement process; Performs work related to the acquisition and/or development of program information and resource materials/personnel; Completes special projects in support of the policy development and/or technical/program activities; Assembles and summarizes data, background information, and other materials from publications and other sources; Works collaboratively with the WVPM and the support staff in the distant sites to ensure smooth flow of operations; Collaborates with staff in the health centers, community vendors, as well as other patient care offices; Receives all telephone calls and correspondence which are then screened on the basis of knowledge of the program or operations; Evaluates and interprets administrative material received in the service; Maintains calendar and schedules appointments and conferences for the supervisor and other staff; Records minutes of meetings as required, committee meetings and transcribes in final format; Establishes and maintains records and files according to written guidelines; Tracks and keeps the supervisor informed about the program budget information; Serves as unit timekeeper. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/PD079340 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
Computer SkillsManages and Organizes InformationOrganizational AwarenessTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary but requires standing during presentations or training; may require some walking, bending, stooping, standing, stretching and carrying objects such as files/binders. Work also requires spending time performing keyboarding duties. No special physical characteristics of the incumbent are needed to perform the work. Occasional travel is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for collecting, compiling and/or tracking statistical information and preparing complex data/reports; Tracks achievement on performance measures, goals, and objectives; receives and processes documents and reports in accordance with established procedures; Uses software applications to draw information from a wide variety of sources in order to prepare reports; Retrieves a variety of computerized data, establishes protocols for incoming data; Organizes and maintains patient data; Maintains automated system of program-specific data to track suspense's on items; Tracks and trends issues related to the program effectiveness and implementation; Utilizes statistical data to compile monthly workload reports as requested for all program staff; Reviews documents, reports, and/or applications for accuracy; Participates in performance improvement activities related to the program quality improvement process; Performs work related to the acquisition and/or development of program information and resource materials/personnel; Completes special projects in support of the policy development and/or technical/program activities; Assembles and summarizes data, background information, and other materials from publications and other sources; Works collaboratively with the WVPM and the support staff in the distant sites to ensure smooth flow of operations; Collaborates with staff in the health centers, community vendors, as well as other patient care offices; Receives all telephone calls and correspondence which are then screened on the basis of knowledge of the program or operations; Evaluates and interprets administrative material received in the service; Maintains calendar and schedules appointments and conferences for the supervisor and other staff; Records minutes of meetings as required, committee meetings and transcribes in final format; Establishes and maintains records and files according to written guidelines; Tracks and keeps the supervisor informed about the program budget information; Serves as unit timekeeper. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/PD079340 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
Computer SkillsManages and Organizes InformationOrganizational AwarenessTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary but requires standing during presentations or training; may require some walking, bending, stooping, standing, stretching and carrying objects such as files/binders. Work also requires spending time performing keyboarding duties. No special physical characteristics of the incumbent are needed to perform the work. Occasional travel is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$44,944 to $58,423 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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